Legal Admin Assistant & Bookkeeper

Written By Ndinawe Ruppert

Redhead, Newcastle, Maitland & Hunter NSW

Part-time

$55,000 - $60,000 (FTE)

About Ruppert Legal

Ruppert Legal is a boutique immigration law firm located in Redhead, NSW. We’re known for our Honest, Innovative, and Professional (HIP) approach and are proud of our reputation for delivering compassionate, high-quality legal services. As we continue to grow, we’re looking for a proactive and detail-oriented Legal Administrative Assistant & Bookkeeper to join our friendly and supportive team.

Why Join Us?

  • Flexible work arrangements – part-time and hybrid options available

  • Inclusive and values-driven culture – we celebrate diversity and collaboration

  • Career development – grow your skills in a dynamic legal environment

  • Make a difference – support clients from diverse backgrounds with empathy and professionalism

Your Role

As the first point of contact for our clients, you’ll play a vital role in both administrative operations and financial management. Based primarily in our Redhead office (NSW 2290), you’ll be part of a close-knit team that values initiative, integrity, and teamwork.

Key Responsibilities

  • Welcome clients and manage front desk operations

  • Provide administrative support to legal practitioners and staff

  • Manage diaries, appointments, and client bookings

  • Maintain physical and digital filing systems

  • Handle banking, trust and office accounts, payroll, BAS, PAYG, and reconciliations

  • Collaborate with external accountants and auditors

  • Prepare invoices and follow up on outstanding payments

What We’re Looking For

Essential

  • Qualification in legal studies, office administration, or relevant experience

  • Experience with trust accounting and Xero

  • Strong attention to detail and multitasking skills

  • Friendly, client-focused attitude with cultural sensitivity

  • Professional, discreet, and adaptable

  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Desirable

  • Experience with legal client management systems (e.g., Migration Manager) is a plus

We’re looking for someone who will thrive in our inclusive and collaborative environment. If you’re ready to contribute to a team that values professionalism and heart, we’d love to hear from you.

Please apply in confidence to careers@ruppertlegal.com.au. Please address the selection criteria in your cover letter.

Ndinawe Ruppert https://www.ruppertlegal.com.au